Roles & Permissions
Control what team members can do with role-based permissions.Available roles
| Role | Description |
|---|---|
| Owner | Full access to everything, including billing |
| Admin | Full access except billing and ownership transfer |
| Member | Can create and manage announcements |
Permission matrix
| Permission | Owner | Admin | Member |
|---|---|---|---|
| Create announcements | ✓ | ✓ | ✓ |
| Edit own announcements | ✓ | ✓ | ✓ |
| Edit all announcements | ✓ | ✓ | ✗ |
| Delete announcements | ✓ | ✓ | ✗ |
| Publish announcements | ✓ | ✓ | ✓ |
| Manage categories | ✓ | ✓ | ✗ |
| Portal settings | ✓ | ✓ | ✗ |
| Invite members | ✓ | ✓ | ✗ |
| Remove members | ✓ | ✓ | ✗ |
| Change member roles | ✓ | ✓ | ✗ |
| Billing & subscription | ✓ | ✗ | ✗ |
| Transfer ownership | ✓ | ✗ | ✗ |
| Delete account | ✓ | ✗ | ✗ |
Changing roles
Only Owners and Admins can change roles:- Go to Settings → Team → Members
- Click the … menu next to a member
- Select Change role
- Choose the new role
Transferring ownership
To transfer account ownership:- Go to Settings → Team → General
- Click Transfer ownership
- Select the new owner (must be an existing team member)
- Confirm the transfer
Best practices
Limit Owners
Only give Owner access to people who need billing access
Use Admin for managers
Team leads who need full content control but not billing
Member for contributors
Writers who create content but don’t manage settings
Review regularly
Remove access for people who leave the team